WE ARE HIRING!

CARLOW ARTS FESTIVAL, IRELAND

-EXECUTIVE PRODUCER (Full-time)
-CREATIVE PRODUCER (Part-time)
-COMMUNICATIONS & DEVELOPMENT MANAGER (Part-time, Maternity Cover)

EXECUTIVE PRODUCER ROLE

Full-time role

Salary €45- €50K (Commensurate with experience)

Deadline for applications: 10 December 2021

 Carlow Arts Festival (CAF) is an annual multi-disciplinary Arts Festival which takes place in Carlow each June and is the first of the summer Arts Festivals in Ireland.  We value Inclusion, Audacity, Fun, Passion and Preparedness. Our Place is Carlow.

In 2020 the festival undertook a period of strategic planning to address the impact of Covid-19 on how we make and present our festival. It also allowed us to introduce new working models that could influence the more long-term working practices within our festival.

This strategic review resulted in development of a short to medium-term three-year strategic plan (2021-23) which focuses on five key strategic goals for the period 2021-23:

  • SUSTAINED COMMITMENT TO ARTISTIC EXCELLENCE + ARTIST DEVELOPMENT by instigating a more formal artistic development approach in the programme from 2021 focused on dance, street art and circus artists, combining mentoring, on-site training and showcases.
  • Making INCLUSION + PARTICIPATION an intrinsic goal, by investing in the long- term, often invisible work of participation, collaboration and engagement with our local community.
  • OPENING UP by expanding our reach across Carlow County and continuing to build on our central commitment of access to great art for everyone.
  • HARNESSING THE POWER OF DIGITAL TECHNOLOGY by continuing to rethink, reset and reinvent what we do, the work artists can make and how we reach wider audiences.
  • ENSURING THE ORGANISATION FIT FOR PURPOSE by strengthening our partnerships, growing our financial resilience, developing our fundraising capacity and increasing our skills and capabilities in the digital arena.

These goals guide our priorities and decision making as we look to the future under new leadership of our newly appointed Artistic Director and CEO Benjamin Perchet. They are underpinned by our commitment to the intrinsic goals of inclusion and participation, championing accessibility through free access and insisting that the arts are for everyone.

EXECUTIVE PRODUCER

The Executive Producer is a senior management role within the organisation and will work closely with the Artistic Director/CEO to support the delivery of the festivals  strategic and artistic goals and ambitions. We’re looking for someone who believes in the role of transformative art, diverse perspectives and inclusion, seeks out virtuosic artists to resonate, inspire and collaborate with our local community, and who has strong organisational and entrepreneurial skills. You will be adept at working with and mobilising small teams, local people, funders and other vital stakeholders.

JOB DESCRIPTION

We are now seeking to appoint an Executive Producer to take the lead in the planning, implementing and delivering the festival’s programme. Duties will include financial management, human resources, maintaining and nurturing relationships with key stake holders, strategic and artistic planning, governance, general management of the organisation, creation of fundraising and sponsorship plans, and the overseeing of marketing and audience development plans. We’re looking for someone who is passionate about the arts and is an avid consumer of it across all forms and expressions. We want someone who is meticulously organised, administratively strong, with a financial background and who has experience working as a Producer in the arts… meaning they can see and create opportunity, can join the dots between sector role players and funders, and can plan and bring both in-house and invited productions to fruition.

RESPONSIBILITIES

 Financial

  • Overall responsibility for core income & expenditure and setting complex individual project budgets in consultation with the Artistic Director/CEO
  • Maintain control of budgets at all times, ensuring that the budget forecast is kept up to date
  • Financial planning and preparation of management accounts
  • Monitoring and managing cash-flow
  • Overseeing book-keeping, audit preparation and production expenditure (invoices, Vat returns etc)
  • Ensuring compliance with Revenue Commissioner and CRO
  • Work with the Board and Artistic Director/CEO to identify and access new sources of revenue, such as foundation grants, partners, philanthropic partners
  • Prepare budgets for proposals/funding applications
  • Coordinate receipt of grants and payment of invoices from all funding bodies and creditors
  • Meeting the follow-on needs of funders, monitoring and advising on compliance with terms and conditions of funding in collaboration with the Creative Producer
  • Human Resource Management
  • The Executive Producer will lead on organisational management

Direct responsibilities

  • Line managing for all core festival staff including Creative Producer, Production Manager, Marketing & Development Manager, Volunteer Manager, Artist Liaison and Outreach Coordinator.
  • Engaging, contracting and monitoring performance of key contract personnel
  • Box office liaison (including monitoring reports)
  • Recruitment and management of interns

Liaison with Key Stakeholders

  • Coordinating submission of applications to existing funding bodies (Arts Council, Culture Ireland, Carlow County Council, LEADER, Failte etc)
  • Writing inspiring proposals and comprehensive reports to funders and partners
  • Representing the organisation in the management of existing relationships with sectoral partners
  • A significant role in the negotiation and management of contracts.
  • Leading on venue stakeholder management, ensuring a good working relationship is maintained.

Strategic Planning

The Artistic Director/CEO and the Board lead in making key strategic decisions about the future of the organisation, including its structure both in the immediate and longer term. The Executive Producer contributes to and support this work.

The Executive Producer will:

  • Support the Artistic Director/CEO in the development, planning and commissioning of work for the festival
  • Lead on post event evaluation
  • Collaborate on the delivery of the new Strategic Plan (2021 – 2023)
  • Oversee governance compliance
  • Overseeing communication with the Board, dissemination of information and ensuring all legal obligations in relation to the Board are met
  • Ensuring the company’s compliance with the Charity Regulator’s Governance code including regular reviews
  • Ensuring the company’s risk register is reviewed annually and kept up to date
  • Ensure the company is adequately covered by insurance and is complying with all H&S requirements as determined by Risk Assessment
  • Leading on the development, adoption, implementation, and monitoring of all policies including Health & Safety, Employment, Bullying and Harassment, Equality, Accessibility and Artists Pay.

Producing

  • Working closely with the Artistic Director/CEO, Production Manager and Marketing Manager to develop a festival production schedule including schedule of key dates and coordination of those dates
  • Working with relevant team members to ensure the festival is brought in within budget
  • Negotiating and managing all contracting and budgeting related to all aspects of the festival and taking responsibility for expenditure tracking in line with agreed budgets
  • Ensuring all departments keep clear records of all expenditure, that returns are prepared and presented in accordance with the company practice, and liaising with relevant staff to ensure budget is not exceeded
  • Overall responsibility for the smooth delivery of the key areas of FOH, ticketing, licensing logistics, box-office, first aid cover, security facilities and volunteer management.
  • Organisation of core logistics including, visas, first aid cover, licensing, etc.
  • Direct management of patrons, and delegates

Marketing and communication

  • Working closely with the Marketing and PR personnel, overseeing strategy for festival activities, and engaging relevant professionals as appropriate
  • Overseeing audience focused marketing and PR plan/schedule in consultation with Marketing Manager and PR
  • Overseeing design process, print and distribution in consultation with the Marketing Manager and Artistic Director/CEO
  • Overseeing online marketing plan
  • Oversee co-ordination with partner venues box office/front of house manager

Professional Development

The Festival recognises the value of training and development and may plan training events and courses to help improve personnel performance

Person Specification

Attributes and Experience

We’re looking for someone remarkable to take on this challenging and exciting role. As an organisation that seeks to root itself locally, we have a festival office located in Carlow Town. The ideal candidate should be able to work both remotely and attend face to face meetings on a weekly basis. Regardless of where your home base is, you should also be prepared and available to spend time in Carlow throughout the year but in particular in the lead up to the festival.

 Essential

  • Vision, motivation and drive
  • A recognised qualification and/or substantial relevant experience in the arts, artistic practice, arts administration or cultural leadership
  • A demonstrable record of management in an artistic environment
  • Significant financial management experience including budgeting
  • Excellent literacy and communication skills
  • Flexibility and excellent time management skills
  • An excellent communicator, strong administrator and a self-starter
  • Able to work to tight deadlines under immense pressure

Desirable

  • Be strongly networked in the international and national arts sector, having knowledge of the major role players, institutions and stakeholders in the sector
  • Have huge enthusiasm for the arts in Ireland and a keen sense of the nuances, issues and challenges therein
  • A knowledge of general book-keeping, VAT systems, etc.
  • Have experience leading and working as part of a team in a diverse, collaborative and consultative environment
  • Have excellent IT skills and knowledge of producing and project management tools e.g. Excel, Asana, Dropbox, Google Docs
  • Be social media literate

CONDITIONS OF EMPLOYMENT

  • Full Time Role (Permanent)
  • Salary – €45 – €50K (Commensurate with experience)
  • Location: Hybrid – Remote Online and Office Based (Festival HQ Office, Carlow)
  • The probation period is 6 months, up to a maximum of 9 months.
  • The successful candidate will be subject to Garda Vetting in accordance with the requirements of the National Vetting Bureau Act 2012 to 2016 (as amended). This legislation provides a statutory basis for the vetting of persons carrying out relevant work with children or vulnerable persons.

APPLICATION PROCESS + HOW TO APPLY

 Deadline for applications: 12 noon, Friday 10th  December 2021

Please email your application to director@carlowartsfestival.com

To apply for this role, please provide the following documents:

  • An up-to-date CV with an overview of your career history and achievements
  • A supporting statement (maximum two 2 pages) that outlines your interest in Carlow Arts Festival and your fit against the essential experience criteria set out in the Personal Specification

If you have access requirements and would like to make your application proposal in an alternative format to a written statement and CV please contact director@carlowartsfestival.com

Interviews will be held the week starting 13th of December 2021

Data Protection Notice: The basis for processing your personal data is to progress your application for the position that you are applying for with Carlow Arts Festival. Outside of the relevant recruitment team, the information provided in your application will only be shared with a designated short-listing and/ or interview board. In accordance with the principles of the General Data Protection Regulations, the information received from you will not be used for any other purpose by Carlow Arts Festival and will be destroyed in accordance with Carlow Arts Festival’s Data Protection Policy.

CREATIVE PRODUCER ROLE

Part-time role

Salary €40k Pro Rata 

Deadline for applications: 10 December 2021

ABOUT CARLOW ARTS FESTIVAL

Carlow Arts Festival (CAF) is an annual multi-disciplinary Arts Festival which takes place in Carlow each June and is the first of the summer Arts Festivals in Ireland.  We value Inclusion, Audacity, Fun, Passion and Preparedness. Our Place is Carlow.

In 2020 the festival undertook a period of strategic planning to address the impact of Covid-19 on how we make and present our festival. It also allowed us to introduce new working models that could influence the more long-term and sustainable working practices within our festival.

This strategic review resulted in development of a short to medium-term three-year plan (2021-23) which focuses on five key strategic goals for the period 2021-23:

  • SUSTAINED COMMITMENT TO ARTISTIC EXCELLENCE + ARTIST DEVELOPMENT by instigating a more formal artistic development approach in the programme from 2021 focused on dance, street art and circus artists, combining mentoring, on-site training and showcases.
  • Making INCLUSION + PARTICIPATION an intrinsic goal, by investing in the long- term, often invisible work of participation, collaboration and engagement with our local community.
  • OPENING UP by expanding our reach across Carlow County and continuing to build on our central commitment of access to great art for everyone.
  • HARNESSING THE POWER OF DIGITAL TECHNOLOGY by continuing to rethink, reset and reinvent what we do, the work artists can make and how we reach wider audiences.
  • ENSURING THE ORGANISATION FIT FOR PURPOSE by strengthening our partnerships, growing our financial resilience, developing our fundraising capacity and increasing our skills and capabilities in the digital arena.

These goals guide our priorities and decision making as we look to the future under new leadership of our newly appointed Artistic Director and CEO Benjamin Perchet. They are underpinned by our commitment to the intrinsic goals of inclusion and participation, championing accessibility through free access and insisting that the arts are for everyone.

 CREATIVE PRODUCER

The Creative Producer is a new role within the organisation and is a core member of the festival team. He/She/They will work closely with the Artistic Director/CEO and Executive Producer to support the delivery of Carlow Arts Festival’s five key strategic properties for 2021-23 with a key focus on building inclusion and participation within our festival programme. The Creative Producer will be supported by the festival’s Artist Liaison and Outreach Coordinator to deliver this.

The person in the role will advocate for change, know the importance of relationships, take risks, be the connector between artist, our community, and stakeholders, navigate sensitive boundaries and apply delicate care across the full programme of work. This appointment will enable us to enable a grassroots approach. Sowing this seed now will go far beyond the dates of the festival programme.

We’re looking for someone who believes in the role of transformative art, diverse perspectives and inclusion, seeks out virtuosic artists to resonate, inspire and collaborate with our local and national community, and who has strong organisational and entrepreneurial skills. You will be adept at working with and mobilising small teams, local people, funders and other vital stakeholders.

JOB DESCRIPTION

Our work for 2022 and beyond will be centred on investing in local and national artists, commissioning interdisciplinary work and developing long form participation work with Carlow’s communities. Inclusion, accessibility, and engagement are a core part of our DNA and this monumental shift has allowed us to explore options to develop and strengthen this company asset. We have pride in our place and want to continue to open up Carlow.

We have developed and refined a new year-round programme of work that’s core focus is to reimagine the world with a collective of people. To connect, build, participate, reach out, explore, lean in, exchange, bridge gaps, open doors, nurture, raise ambition and grow our place in the local community. We want to find solutions to access barriers.

It is vital that the Creative Producer understands who the key people are in both the local community and sectoral network, and this role will be motivated by the following responsibilities:

  • To initiate and develop strong new integrated relationships that nurture artistic development and practice
  • To develop long term sustainable participatory arts and creative learning opportunities within the local community
  • To realise the participatory and inclusive programme of the 2022 festival and beyond
    To lead efforts on our continued commitment to inclusion and accessibility for rich cultural and artistic experiences
  • To support the communications and development manager with implementing the audience development plan and grow audience reach through participatory and outreach initiatives
  • To identify new funding opportunities which are appropriate for the new participatory projects being developed
  • To commit to a culture of openness, honesty, respect and trust
  • To ensure the focus of Carlow Arts Festival is people centred
  • To take risks and not be afraid of making mistakes
  • Be curious and flexible and share a willingness to learn
  • Be patient

One of the most important aspects of this role is that it will support long form initiatives and will grow deep and meaningful relationships and connections for the organisation as a whole.

PERSON SPECIFICATION

  • A creative background – as a producer or artist – and recognised for artistic vision and the ability to articulate this clearly and compellingly
  • Proven administrative and operational success in the arts, cultural or heritage sectors
  • Experience and proven ability of working with and overseeing a team of people
  • Knowledge of the Irish and International cultural sector alongside interesting cultural and artistic networks
  • Evidence of experience developing and successfully delivering bold, innovative artistic programmes bringing together local and international artists in a local context
  • Has a passion for, and affinity with, Carlow Arts Festival’s values, context and ambition.
  • It’s desirable that the candidate has demonstrable experience of collaboration and work in site-specific contexts, and it is an advantage to have experience in artist development programmes
  • Has a good working knowledge of digital media and can work comfortably in a hybrid digital and live event world.
  • A bridge-builder who has the ability to connect to and build partnerships with a wide range of stakeholders within the field and in the local environment
  • Has experience of working with a Board of Directors
  • Evidence of experience in strategic planning
  • Financial acumen and demonstrable experience of managing budgets
  • Ability to deliver under pressure, and within tight timeframes
  • Excellent communication skills, media experience and evidence of operating in a public-facing role
  • Demonstrable influencing and negotiating skills
  • Commitment to embodying fostering and encouraging equality, respect, diversity and inclusion within the festival and with all its partners and stakeholders
  • Is willing and able to make Carlow their place

CONDITIONS OF EMPLOYMENT

  • Part-Time Role (Permanent, 3 days/week)
  • Salary: €40k Pro Rata
  • Location: Hybrid – Remote Online, Off Site and Office Based (Festival HQ Office, Carlow)
  • The probation period is 6 months, up to a maximum of 9 months.
  • The successful candidate will be subject to Garda Vetting in accordance with the requirements of the National Vetting Bureau Act 2012 to 2016 (as amended). This legislation provides a statutory basis for the vetting of persons carrying out relevant work with children or vulnerable persons.

APPLICATION PROCESS + HOW TO APPLY

 Deadline for applications: 12 noon, Friday 10th  December 2021

Please email your application to director@carlowartsfestival.com

To apply for this role, please provide the following documents:

  • An up-to-date CV with an overview of your career history and achievements
  • A supporting statement (maximum two 2 pages) that outlines your interest in Carlow Arts Festival and your fit against the essential experience criteria set out in the Personal Specification

If you have access requirements and would like to make your application proposal in an alternative format to a written statement and CV please contact director@carlowartsfestival.com

Interviews will be held the week starting 13th of December 2021

Data Protection Notice: The basis for processing your personal data is to progress your application for the position that you are applying for with Carlow Arts Festival. Outside of the relevant recruitment team, the information provided in your application will only be shared with a designated short-listing and/ or interview board. In accordance with the principles of the General Data Protection Regulations, the information received from you will not be used for any other purpose by Carlow Arts Festival and will be destroyed in accordance with Carlow Arts Festival’s Data Protection Policy.

COMMUNICATIONS & DEVELOPMENT MANAGER

Part-time (Maternity Cover)

Salary €40k Pro Rata 

Deadline for applications: 10 December 2021

ABOUT CARLOW ARTS FESTIVAL

Carlow Arts Festival (CAF) is an annual multi-disciplinary Arts Festival which takes place in Carlow each June and is the first of the summer Arts Festivals in Ireland.  We value Inclusion, Audacity, Fun, Passion and Preparedness. Our Place is Carlow.

In 2020 the festival undertook a period of strategic planning to address the impact of Covid-19 on how we make and present our festival. It also allowed us to introduce new working models that could influence the more long-term and sustainable working practices within our festival.

This strategic review resulted in development of a short to medium-term three-year plan (2021-23) which focuses on five key strategic goals for the period 2021-23:

  • SUSTAINED COMMITMENT TO ARTISTIC EXCELLENCE + ARTIST DEVELOPMENT by instigating a more formal artistic development approach in the programme from 2021 focused on dance, street art and circus artists, combining mentoring, on-site training and showcases.
  • Making INCLUSION + PARTICIPATION an intrinsic goal, by investing in the long- term, often invisible work of participation, collaboration and engagement with our local community.
  • OPENING UP by expanding our reach across Carlow County and continuing to build on our central commitment of access to great art for everyone.
  • HARNESSING THE POWER OF DIGITAL TECHNOLOGY by continuing to rethink, reset and reinvent what we do, the work artists can make and how we reach wider audiences.
  • ENSURING THE ORGANISATION FIT FOR PURPOSE by strengthening our partnerships, growing our financial resilience, developing our fundraising capacity and increasing our skills and capabilities in the digital arena.

These goals guide our priorities and decision making as we look to the future under new leadership of our newly appointed Artistic Director and CEO Benjamin Perchet. They are underpinned by our commitment to the intrinsic goals of inclusion and participation, championing accessibility through free access and insisting that the arts are for everyone.

COMMUNICATIONS AND DEVELOPMENT MANAGER

 JOB DESCRIPTION

Carlow Arts Festival (CAF) is seeking an experienced, energetic and creative Communications and Development Manager to undertake the delivery of our ambitious communications and development strategy on a part-time maternity cover basis. We’re looking for someone who is passionate about the arts and is an avid consumer of it across all forms and expressions, someone who is meticulously organised, administratively strong, and who has experience working in the arts. The Communications and Development Manager is a key member of the CAF team. The role will include the management of institutional marketing, press and publicity, and the development of strategies for audience development, income generation and can join the dots between sector role players and funders

RESPONSIBILITIES

  • Management of all marketing & promotional campaigns, e-marketing, advertising, social media management, website management and distribution of materials.
  • Develop, implement, and manage a marketing plan for the festival incorporating communications, sales and audience development strategies.
  • Lead on the planning and organisation of any partner events.
  • Lead on economic impact reporting and developing tracking and metrics to monitor all audience engagement and activities.
  • Design, implement and lead on the Carlow Arts Festival tone and brand for all external publicity.
  • Manage relationships with journalists and other key stakeholders in the industry
  • Develop a consistent branding template for the organisation to support with funding applications and internal documents developed for external distribution.
  • Manage all third-party service providers for marketing, design, print & press/media.
  • Supervision of Box Office and its operations & analysis including database management, industry benchmarking, website analytics and sales reporting.
  • Coordinate with Artistic Director/CEO publicity for the festival and other event publicity
  • Manage marketing budgets allocated and ensure the best value is obtained from key suppliers in consultation with the Executive Producer and Artistic Director/CEO.
  • Oversee design and delivery of Festival programme (print and online).
  • Work closely with the festival sponsors to ensure agreed outcomes are delivered.
  • Support with Festival funding applications where required.
  • Identify Sponsors for specific strands and events in the festival programme.
  • Maintain and develop relationships with sponsors (existing and new).
  • Identify new funding opportunities for the organisation.

PERSON SPECIFICATION

The successful candidate will have:

  • A minimum of three years relevant experience in Communications
  • Experience of developing/ delivering fundraising / advocacy campaigns
  • A high level of competency in written language, organisational skills with acute attention to detail, clarity of presentation and ability to handle a busy workload.
  • A high level of competency in IT including but not limited to Microsoft applications including Word and Excel, and a working knowledge of Photoshop, WordPress or similar CMS would be an advantage
  • An ability to work as a creative and cooperative part of a larger team
  • Experience with various social media profiles, including Facebook, Twitter, YouTube and Instagram
  • The ability to work independently and effectively in a busy environment
  • Excellent problem-solving skills.
  • Experience of managing and supporting staff
  • A Degree in an Arts or Marketing related subject will be an advantage but is not essential.

CONDITIONS OF EMPLOYMENT

  • Part-Time Role (Maternity Cover, 2 days/week, Dec 21 – July 2022)
  • Salary: €40k Pro Rata
  • Location: Hybrid – Remote Online and Office Based (Festival HQ Office, Carlow)
  • The probation period is 6 months, up to a maximum of 9 months.
  • The successful candidate will be subject to Garda Vetting in accordance with the requirements of the National Vetting Bureau Act 2012 to 2016 (as amended). This legislation provides a statutory basis for the vetting of persons carrying out relevant work with children or vulnerable persons.

APPLICATION PROCESS + HOW TO APPLY

 Deadline for applications: 12 noon, Friday 10th  December 2021

Please email your application to director@carlowartsfestival.com

To apply for this role, please provide the following documents:

  • An up-to-date CV with an overview of your career history and achievements
  • A supporting statement (maximum two 2 pages) that outlines your interest in Carlow Arts Festival and your fit against the essential experience criteria set out in the Personal Specification

If you have access requirements and would like to make your application proposal in an alternative format to a written statement and CV please contact director@carlowartsfestival.com

Interviews will be held the week starting 13th of December 2021

Data Protection Notice: The basis for processing your personal data is to progress your application for the position that you are applying for with Carlow Arts Festival. Outside of the relevant recruitment team, the information provided in your application will only be shared with a designated short-listing and/ or interview board. In accordance with the principles of the General Data Protection Regulations, the information received from you will not be used for any other purpose by Carlow Arts Festival and will be destroyed in accordance with Carlow Arts Festival’s Data Protection Policy.